This agreement is between _____ hereinafter referred to as the "Clients", and Gale Photography, hereinafter referred to as the "Photographer(s)".

Date of Wedding:
Start Time:
Ceremony Time:
Ending Time:
Other Times/Arrangements and Services agreed on:

Times to be scheduled 2 weeks in advance.


Bride Address:


Groom Address:


Ceremony Details
Name of Location:

Reception Details:
Name of Location:

Addtional Contact 1
Mobile Number:

Additional Contact 2
Mobile Number:

Additional contacts must be able to be contacted on the day of the wedding only.

Engagement and Bridal Session:

Date / Time: TBA
Location: TBA

Amount agreed: $1900

Booking fee/deposit: $570

The booking fee is due on signing this agreement (Booking Fee is 30% of the amount agreed, with the balance of the amount agreed

( $1,330)due 14 days before the day of the wedding.

Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.

Confirmation: A signed “Contract for Wedding Photography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.

Pre-Wedding Consultation: This normally happens at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to contact me for an additional consult closer to the time of the wedding (about 2 weeks) to iron out the remaining details. In any case I will contact you by phone a few days before the wedding to ensure that there have been no last minute changes.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. I request that the Photographer be provided with a helper (usually the best man or other close family relative or friend) who will point out key individuals to be photographed. The Photographer may also require the assistance of the helper in organizing family groups. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: My shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humor and enjoyed by all concerned. Both the Clients and the Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the church) I cannot guarantee to take the normal set of photos although in such circumstances I will do my absolute best to compensate.

Paparazzi Wedding Guests: Many your guests will have digital cameras and will want to photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work. Guests with cameras may not stand next to the Photographer while taking photos and absolutely NO flash photography in the area where the Photographer is working. This causes an effect (sometimes extreme) on the lighting conditions that the Photographer is measuring and adjusting to compensate as working. The Photographer reserves the right to politely remind guest(s) of above if necessary.

House Rules: Note the Photographer(s) are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances the Clients agree to inform Photographer of such before wedding, and accept the technical limitations that may be imposed on the equipment used. I advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.

Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to digitally share the images under the following conditions.

** Logo embedded limited resolution digital files will be provided at the close of contract for this purpose.

  • The images taken by the Photographer are for personal use by the Clients and their friends and relatives.
  • Images may not be edited or logo removed in any way.
  • Images may not be (re)printed from outside source.
  • Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Model Release: The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability: If photographer is too ill or becomes injured and cannot supply the wedding services specified above, the Photographer will try to book a replacement wedding photographer. If a second photographer from Gale Photographer is there for the day anyway, this photographer will then shoot the day on his/her own. (** Second photographer fee will be waived and price adjusted). If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Booking Fee/Deposit: In the event of the Clients cancelling the wedding for whatever reason the booking fee is non-refundable. It will be considered as liquidated damages to the Photographers.

Photographer Will Provide:

  1. A digital gallery of edited images for preview and consideration for purchase.
  2. Video disc with recap presentation of wedding day. Video highlight digital file for sharing.
  3. 16x20 Premium Gallery Wrap canvas. Image is client choice. Photographer retains right to reject image choice due to canvas processing requirements.
  4. Print and package additional purchasing information prior to signing of contract.
  5. Logo embedded digital file images disc for sharing (not intended for image printing) at completion of contract.

We have understood the contents of this contract and agree to the terms therein.